Welcome

aiapps365 is a 24/7 AI receptionist for service businesses. It answers every call, captures every lead, books appointments, and routes urgent calls to you — for one flat monthly fee that's far less than a part-time front-desk person.

What you'll have at the end of this guide

• A dedicated phone number you can publish on your website, business cards, Google profile, and signage.
• An AI receptionist trained on your business, speaking with the voice and tone you choose.
• A bilingual greeting (English + Spanish) if your customer base needs it.
• Automatic SMS confirmations sent to callers after every appointment.
• A web dashboard at /client showing every call, lead, and booking.
• Calendar sync — every appointment lands directly in Google Calendar or Outlook.

Who this is for

• Insurance agencies routing quote calls, claims, and policy servicing.
• Healthcare practices (dental, medical) booking patients, verifying insurance, running the recall list.
• Trades (HVAC, plumbing, electrical) booking jobs, handling emergencies, dispatching the right tech.
• Any service business where missed calls cost real money.

If your business doesn't fit one of these verticals, you can still use aiapps365 — the AI handles generic inbound calls out of the box. Reach us to talk about a custom configuration.

How long does setup take?

If you stick to the defaults: about 15 minutes of your time, plus a few hours of behind-the-scenes setup on our end.

The guides that follow walk you through:

1. Signing in to your account
2. Editing your greeting + AI persona
3. Setting your business hours
4. Previewing the AI's instructions
5. Calling your number and hearing it work

Let's go.